Closing date: 02 Dec 2015
1. INTRODUCTION
The WHO Department of HIV/AIDS, including the HIV Global Hepatitis Programme, works to provide evidence-based, normative and policy support to Member States in scaling up HIV and hepatitis treatment, care and prevention services and to enable a comprehensive and sustainable response to these epidemics in developing countries. The Department is located in WHO headquarters in Geneva, and coordinating WHO-wide HIV and hepatitis activities in collaboration with regional and country offices.
2. DESCRIPTION OF THE ASSIGNMENT
The Department has a core function to advocate for increased scale up of HIV and hepatitis interventions, promoting latest normative standards and implementation experiences through its communication tools, including publications. During January-October 2015 alone, the Department has produced over 70 normative guidelines, policy briefs, technical and meeting reports and scientific posters, which were then disseminated among national and international partners, implementing agencies, policymakers and WHO staff, to support HIV and hepatitis activities in developing countries.
The Department utilizes a set of communication and dissemination channels including online, web, social media, and print production. Major dissemination opportunities arise at key global and regional conferences, meetings and workshops, where in addition to hard copies, more electronic tools are required.
To provide to this need, the Department has been developing a series of USB kits and products that can be used as a repository of publications. Since 2012, there were at least 4 editions of such USB products called "Information kits" produced as USB pens and power point pointers, USB lanyards, and USB business cards inserted in Department folders.
I. Purpose of this assignment
The main aim of this RFP is to select a suitable contractor to provide reliable production and supply services of USB products that can be updated regularly to suffice the promotion and dissemination needs of the Department. The selected supplier will have a wide ranging experience in the field, with fast and reliable production capacity, and with ability to ensure efficient delivery of the products to assigned locations either at the WHO headquarters, or specific locations where major advocacy events are taking place.
III. Outputs
a) Design and development of a range of USB/ e-kits of HIV and hepatitis publications: in USB/pen, USB/ lanyard, USB/business card or other attractive or innovative styles that will make better marketing products for the Department's publications and information products;
- to identify a range of suppliers in various locations
- to identify a range of USB products
- to identify best possible pricing schemes
- to ensure efficient modes of delivery
b) Provide a production workflow to coordinate with the Department to ensure timely approval and to produce highest quality content and design.
c) Production of regular updates of the USB products as/when requested.
d) Delivery of the products at assigned times and locations depending on the Department's dissemination opportunities
IV. Timeframe & Deliverables
The assignment is from 1 January – 31 December 2016. The assignment can be prolonged for another 12 months based on performance and availability of funding.
a) Deliverable 1: Detailed timeframe and production plan for 2016. Production of a new range of USB products (Quarter 1)
b) Deliverable 2: Production of updates in design and quantities based on the Department's needs (Quarter 2-3)
Deliverable 3: Delivery of the final products by agreed timelines (Quarter 2-3)
V. Performance monitoring
The contractor’s work will be supervised by Tunga Namjilsuren, communications officer in the HIV/AIDS Department
VI. Location and Travel
The contractor is expected to work remotely, with regular communication with the WHO technical focal points for this work. Physical presence in Geneva may be required a few times during the assignment. Any duty travel related to this assignment will be organized separately, following the WHO Rules and Regulations on duty travel (not to be included in the proposal budget). The Contractor shall verify that all Contractor Personnel is legally entitled to travel to the country or countries where the work is to be carried out, including Switzerland.
3. REQUIREMENTS FOR THE ASSIGNMENT
II. Experience
Essential: At least five years of previous track record of developing successful USB products.
Desirable: Experience in developing USB products, marketing tools for international conferences and to diverse locations. Experience in handling shipments and related processes.
How to apply:
4. SUBMISSION OF PROPOSALS
No later than 2 December 2015, 12:00 CET the bidder shall submit by email:
- A short proposal of maximum five pages outlining relevant experience as mentioned under section 3. Please attached relevant CV(s) and references/links to past produced work as relevant. Kindly include 2 references as well.
- A detailed itemized budget.
You may wish to check: Web Site: http://www.who.int/hiv/en/
Email for submissions of proposal: pdifin@who.int(use subject: Bid Ref 2015/HTM/HIV/014)
Mailing address for submission of proposal:
World Health Organization
HQ/HIV-PDI
Bid Ref: 2015/HTM/HIV/014
20, Avenue Appia
CH-1211 Geneva 27
Switzerland
